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Adobe Acrobat 8 for Legal Professionals 2

White Paper

Adobe

Acrobat

for Legal Professionals

With the release of Adobe Acrobat 8 Professional, Adobe Systems now delivers features specic

to the legal profession, including Bates numbering and redaction. Building on a solid foundation,

Acrobat 8 gives legal professionals the power to intuitively create and access PDF les, collect

information, securely control access to information, and facilitate collaboration. e widespread

adoption of electronic court lings and the growing practice of exchanging disclosure and

discovery materials in electronic format calls for tools to perform those tasks. Acrobat 8 delivers

a comprehensive solution for working with digital documents, akin to paper-based routines,

with greater eciency and portability. Acrobat 8 provides simple yet secure solutions for

collaboration and exchanging documents with clients and other legal professionals using PDF

(Portable Document Format), which has become the de facto standard for digital documents in

the legal community.

Portable Document Format (PDF)

Rened and perfected over 15 years, Adobe PDF lets legal professionals capture and view

information—from any application, on any computer system—and share it with anyone around

the world. PDF les can be viewed and printed on any computer system—Macintosh, Microso®

Windows®, UNIX®, and many mobile platforms. Adobe PDF les look just like original docu-

ments, regardless of the application used to create them. Paper documents scanned to PDF look

just like their hard-copy counterparts and can be quickly turned into computer-searchable les.

Unlike PDF les, documents scanned to Tagged Image File Format (TIFF) lose their original

appearance when converted to searchable les. When it comes to long-term le retention, the

PDF/Archive standard (PDF/A) enables organizations to archive documents electronically in a

way that ensures preservation of content for later retrieval and reuse with a consistent and

predictable result over an extended period of time in the future. e International Organization

for Standardization (ISO) has approved PDF/A as an archive standard.

e federal judiciary’s Case Management and Electronic Case Files (CM/ECF) system has been

implemented in almost all district and bankruptcy courts. CM/ECF allows the courts to have

case le documents in electronic format and to accept lings via the Internet. CM/ECF systems

are now in use in 89% of the federal courts: 89 district courts, 93 bankruptcy courts, the Court of

International Trade, and the Court of Federal Claims. Most of those courts accept electronic

lings. More than 27 million cases are on CM/ECF systems, and more than 200,000 attorneys

and others have led documents via the Internet.

e CM/ECF system stores case and related information as PDF les. Most legal professionals

nd the system easy to use—lers prepare a document using their word processor of choice, then

save it to PDF for electronic ling with the court. Attorneys practicing in courts oering the

electronic ling capability can le documents directly with the court via the Internet. When

documents are led electronically, the system automatically generates and sends a verifying

Table of Contents

2 Portable Document Format (PDF)

3 The Acrobat 8 product family

3 Legal-specic features

4 PDF le creation

6 Combining les

6 PDF fundamentals

7 Enhancing PDF les with

Acrobat 8

7 Search and nd information

8 Gathering information

9 Collaboration

9 Secure information control

10 Information presentation

10 Closing Argument

10 About the Author

10 References

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