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USER’S GUIDE
Deutsch /
www.P-touch.com
Printed in China
English
INTRODUCTION
With your PT-900, you can create labels for any application. Select from the many frames, character
sizes and styles to design beautiful custom labels. In addition, the variety of tape cartridges available
allows you to print labels with different widths and exciting colours.
Read this manual carefully before starting and keep the manual in a handy place for future reference.
Declaration of Conformity
We BROTHER INDUSTRIES, LTD.
15-1, Naeshiro-cho, Mizuho-ku, Nagoya, 467-8561, Japan
declare that the Labelling System PT-900 conforms with the following normative documents:
EMC: EN55022:2006 Class B
EN55024:1998 + A1:2000 + A2:2003
and follows the provisions of the Electromagnetic Compatibility Directive 2004/108/EC.
Issued by: BROTHER INDUSTRIES, LTD.
Printing & Solutions Company
Quality Management Dept.
GENERAL PRECAUTIONS
• Use only Brother TZ tapes with this machine. Do not use tapes that do not have
the mark.
• Do not pull on the tape being fed from the P-touch, otherwise the tape cassette
may be damaged.
• Do not attempt to cut the tape while printing or feeding since this will damage the tape.
• Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry
cloth.
• Remove the batteries if you do not intend to use the machine for an extended period
of time.
Note: If power is disconnected for more than three minutes, all text shown in the dis-
play and any text files stored in the memory will be lost. Language and unit
settings will also be cleared.
• Do not put any foreign objects into or heavy objects on the machine.
• Do not expose the machine to extremely high temperatures or high humidity. Never
leave it on the dashboard or in the back of your car.
• Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight
and rain.
• Do not leave any rubber or vinyl on the machine for an extended period of time, oth-
erwise the machine may be stained.
• Do not touch the print head mechanism. If the head is touched, clean it immediately
with a soft wipe (e.g. a cotton swab) to avoid permanent damage.
• To avoid injuries, do not touch the cutter's edge.
• Please contact your Brother dealer for details.
SPECIFICATIONS
Dimensions: 108 mm (W) ✕ 196 mm (D) ✕ 55 mm (H)
Weight: 335 g (without batteries and tape cassette)
Power supply: Six AAA size alkaline batteries (LR03)
Tape cassette: Brother TZ tape
6 mm / 9 mm / 12 mm (width)
Cutter unit: TC-5 (replacement)
POWER SUPPLY & TAPE CASSETTES
a
Remove the back cover by pressing in the rough area at the top end of the machine.
If a tape cassette is already installed, remove it by pulling it straight up. Also, if batteries are
already installed, remove them.
b
-1 Insert six new AAA-size (LR03) alkaline batteries, making sure that their poles point in
the correct directions.
Always replace all six batteries at the same time using brand new ones.
b
-2 Insert a tape cassette, making sure that it
snaps into place.
• Make sure that the end of the tape feeds under
the tape guides.
• Be sure to remove the paper tab when install-
ing a new tape cassette.
• If the ink ribbon is loose, use your finger to
wind the toothed wheel in the direction of the
arrow on the cassette.
• Use only Brother TZ tapes with this machine.
c
Attach the back cover by inserting the two hooks at the bottom into the slots on the
machine, then pushing down firmly on the cover until it snaps into place.
After you have installed the tape, feed the tape (see FEEDING) once and then push in the
tape cutter lever to cut the tape.
Cutter unit (replacement)
If the cutter blade becomes blunt after repetitive use and the tape can not be cut clean-
ly, replace with new cutter unit (stock no. TC-5) by obtaining it from an authorized
brother dealer.
Tape cutter lever
Tape exit slot
Print head
Cutter unit
KEYBOARD & LCD
The LCD shows one row of 8 characters; however,
the text that you enter can be up to 55 characters in length.
Power On/Off
Press a to turn on/off the machine.
The machine automatically turns off if no key is pressed
within 5 minutes.
Print key
Function key
Enter key
Backspace key
Caps key
Space key
LCD indicators
Power key
Cursor key
Num keys/Function shortcuts
Character keys
Accent key
Symbol key
Function
Style
Upper case/Lower case
Cursor
Size
Underline/Frame
GETTING STARTED
a
Start your machine
Supply power by using six AAA batteries and then press a.
b
Set the language (English/French/German)
Choose a language with b and press e.
Check the display and press e. (To cancel, press d.)
c
Set the unit (mm/inch)
Choose a unit with b and press e.
Check the display and press e. (To cancel, press d.)
NOTE: • You can also display the languages and units by pressing the cor-
responding Num keys (1-3).
NOTE:
• To cancel operations, press d.
• To delete entries backward, press d.
• To initialize the settings, turn off the machine and then while hold-
ing down f and d, press a to turn the machine back on.
Finally, release f and d.
MAKING TEXT
Switching UPPER CASE/LOWER CASE
" j
Upper case Lower case
Making TWO LINE TEXT
Move the cursor to where the second line starts and press e.
NOTE: Use either 9 mm or 12 mm wide tape for two line texts.
Display Label image
Entering SYMBOLS
" h > B > b > e
NOTE: • You can also display the symbols by pressing h / b.
• To go to the next group, press h.
• To skip to a different group, press the corresponding character key of the group.
• You can also scroll the symbols in each group by pressing the corresponding character
key of the group repeatedly.
Group Symbols Group Symbols
AF
BG
CH
DI
E
ABC
abc
ABC
abc
ABC
DEF
Entering ACCENTED CHARACTERS
" g > E > b > e
NOTE: • You can also display the characters by pressing g / b.
• To go to the next letter group, press g.
• To skip to a different letter group, press the corresponding charac-
ter key.
• You can also scroll the characters in each letter group by pressing
the corresponding character key repeatedly.
Letter
Accented characters
Letter
Accented characters
Aa
Cc
Dd
Ee
Ii
Ll
Nn
Oo
Rr
Ss
Tt
Uu
Yy
Zz
DESIGNING LABELS
Setting FONT (f+1)
" f > f/b > e > f/b > e
HELSINKI OKLAHOMA
Setting SIZE (f+2)
" f > f/b > e > f/b > e
AUTO automatically adjusts the text size according to the tape width.
SIZE1 SIZE2 SIZE3
SIZE4 SIZE5
NOTE: • Two line texts are printed in SIZE1 regardless of the setting.
• Only AUTO, SIZE1 and SIZE2 can be used on 6mm tapes.
Setting STYLE (f+3)
" f > f/b > e > f/b > e
NORMAL BOLD OUTLINE SHADOW
ITALIC I+BOLD (ITALIC + BOLD) I+OUTL (ITALIC + OUTLINE)
I+SHADOW (
ITALIC + SHADOW
) VERTICAL MIRROR
NOTE: • Two line texts are printed in NORMAL regardless of the setting.
• Use clear tape in MIRROR, so the labels appear on the other side when stuck on glass,
windows or other transparent surfaces.
Setting UNDERLINE/FRAME (f+4)
" f > f/b > e > f/b > e
OFF UNDL (Underline) ROUND
BANNER WOODEN VINE
NOTE: No underline or frame is set to texts in VERTICAL style.
Setting TAB (f+5)
You can make aligned texts by setting tabs.
Example: To set a tab between “abc” and “d”
" b > f > f/b > e
Label image
NOTE: The cursor should be positioned where you set a tab.
Setting TAB LENGTH (0 - 100mm) (f+6)
" f > f/b > e > b > e
NOTE: You can also select the length by entering the length with Num keys.
Setting LABEL LENGTH
(AUTO/40 - 300mm)
(f+7)
" f > f/b > e > b > e
NOTE: • You can also select the length by entering the length with Num keys.
• To return to AUTO, press any alphabet key or i.
Using AUTO FORMAT (f+8)
You can choose label length from six formats to create labels for various ap-
plications.
" f > f/b > e > f/b > e
To CLEAR (f+0)
All text and settings will be cleared.
" f > f/b > e
Tab
abc d
LCD Application Length LCD Application Length
VCR VHS
VCR VHS 140mm
FILE TAB
File Tab 70mm
FD 3.5" 3.5" Floppy Disk 68mm AUDIO Audio Cassette 89mm
CD CASE
CD 100mm VIDEO 8 VCR 8mm (Video 8) 92mm
PRINTING
TEXT PREVIEW (f+c)
You can preview the text before printing.
" f > f/b > e
NOTE: • The LCD shows the whole text and the label length (mm/inch), then returns to the original
text.
• Only the text can be previewed, but not the font, style, size, underline/frame or any addi-
tional features.
FEEDING (TAPE FEED) (f+i)
" f > f/b > e
PRINTING
" c
NOTE: • To cut off the label, push in the tape cutter lever on the upper-right corner of the machine.
• To prevent damage to the tape, do not try to cut while the message PRINT or FEED is
displayed.
TAPE MARGIN (f+.)
" f > f/b > e > f/b > e
FULL/HALF/NARROW is for leaving equal margins on both sides of the text.
NOTE: Cut along the printed dots (:) with scissors so the text is centred in the label.
FULL HALF NARROW
CHAIN is for printing more than 1 copy of a label with a minimum margin
<e.g. 1>. You can also create a label containing texts in various styles; print
a text in one style, and before feeding, enter the second text in another style
<e.g. 2>.
NOTE: FEED THE TAPE BEFORE USING THE CUTTER (see FEEDING/PRINTING). Otherwise
A PART OF THE TEXT MAY BE CUT OFF. Do not try to pull the tape since this may
damage the tape cassette.
CHAIN
<e.g. 1> <e.g. 2>
Print Option/REPEAT PRINTING (f+,)
You can print up to 9 copies of each label.
" f > f/b > e > f/b >
e > f/b > e
NOTE: • When the tape margin is set to CHAIN, FEED THE TAPE BEFORE USING THE CUTTER
(see FEEDING/PRINTING). Otherwise A PART OF THE TEXT MAY BE CUT OFF. Do
not try to pull the tape since this may damage the tape cassette.
• When the tape margin is set to FULL/HALF/NARROW, cut along the printed dots (:) with
scissors to separate the labels.
Print Option/NUMBERING (f+,)
You can print many copies of the same text while increasing a selected num-
ber by 1 after each label is printed.
Example: To print copies of a label containing a serial number (0123, 0124 and 0125)
" b > f > f/b > e >
f/b > e > f/b
> e
NOTE: • The last number that will be printed must be larger than the number selected in the text,
otherwise the message ERROR appears.
• When the tape margin is set to CHAIN, FEED THE TAPE BEFORE USING THE CUTTER
(see FEEDING/PRINTING). Otherwise A PART OF THE TEXT MAY BE CUT OFF. Do
not try to pull the tape since this may damage the tape cassette.
• When the tape margin is set to FULL/HALF/NARROW, cut along the printed dots (:) with
scissors to separate the labels.
25mm 25mm
12mm 12mm
4mm 4mm
(feed & cut)
ABCABCABC
(feed & cut)
ABC
ABC
DEF
MEMORY (F+9)
You can store up to 9 frequently used text files and recall them to create labels more
quickly and easily.
" f > f/b > e >
To STORE;
" f/b > e > b > e
To RECALL;
" f/b > e > b > e
To DELETE;
" f/b > e > b > e
NOTE: • When the memory is full, delete one or more files and then store the new file.
• You can also choose a file number by pressing the corresponding Num key (1-9).
FUNCTION SHORTCUTS (F+...)
In addition to the basic steps to search for a function, PT-900 provides you with function
shortcuts so you can easily jump to a frequently used function just by pressing
f and the
shortcut key shown in the table below. To confirm, press
e (or the shortcut key again).
NOTE: • PRINT OP contains two functions, REPEAT PRINTING and NUMBERING.
• For PREVIEW and FEED, press e to preview/feed after the LCD message appears.
Key
LCD message
Function
Key
LCD message
Function
1
FONT Character font
8
A/F Auto Format
2
SIZE Character size
9
MEMORY Memory
3
STYLE Print style
0
CLEAR Clear text + style
4
UNDL/FRM Underline/Frame
.
MARGIN Tape margin
5
TAB Tab setting
,
PRINT OP Repeat/Numbering
6
TAB LEN Tab length
c
PREVIEW Text preview
7
LENGTH Label length
i
FEED Tape feed
NOTE: You can also refer to the chart indicated on the back of the machine.
ERROR MESSAGE LIST
TROUBLESHOOTING
ERROR An error occurred.
BATTERY The batteries are weak.
B
A T T E R Y The batteries are empty.
FULL
The maximum number of characters (55 characters)
have already been entered or the memory is full.
LONG TXT The text length exceeds the selected label length.
Problem Solution
The display stays blank after you
have turned on the machine.
• Check that the batteries are correctly inserted.
• If the batteries are weak, replace them.
The machine does not print, or the
printed characters are blurred.
• Check that the tape cassette has been inserted
correctly.
• If the tape cassette is empty, replace it.
• Check that the character size is appropriate for the
width of the tape that is used.
The printed characters are not
formed properly.
• If the batteries are weak, replace them.
Striped tape appears. • The tape cassette is empty. Replace it.
The memory has cleared on its own. • The batteries may be weak. Replace them.
A blank horizontal line appears
through the printed label.
• There may be some dust on the print head.
Remove the tape cassette and use a dry cotton
swab to gently wipe the print head with an up-and-
down motion.
• The print head can be cleaned more easily if the
optional print head cleaning cassette (TZ-CL3) is
used.
The machine has “locked up” (i.e.,
nothing happens when a key is
pressed, even though the machine is
on).
• Turn off the machine, and then while holding down
f and d, press a to turn the machine back
on. Finally, release
f and d.
Note: The text and formats in the display and all
text files stored in the memory are erased.
Also, the language and unit settings will be
cleared.
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