Bedienungsanleitung Oki MB290 (Seite 49 von 100) (Englisch)

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7 - Directory

Example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

The rate is coded on a number, see the following board:

How to a import a directory

To import a directory:

17 - DIRECTORY / IMPORT

1 Press , enter 17 using the keypad.

2 With  or , select ON to authorise the

importation of a directory. Confirm with OK.

3 Create your directory on a PC in a file whose

structure corresponds to that set out above. In

order to be recognised as a directory, the file name

must include the word directory and must have a

.csv extension. For example: smithdirectory01.csv,

jonesdirectory.csv, or simply directory.csv.

4 Create an e-mail addressed to your multifunction

machine E-mail address, attach the file to it, and

send your message via your mail server.

5 Your multifunction machine will receive the e-mail

containing the directory when it connects to the

mail server, and will automatically import the

attached file into its directory.

6 Repeat the procedure as many times as required,

for instance to update all the LAN faxes on your

network with the same directory.

To disable importing:

17 - DIRECTORY / IMPORT

1 Press , enter 17 using the keypad.

2 With  or , select OFF to prevent users from

importing a directory.

3 Press OK to confirm.

Exporting a directory

You may also export a directory from your machine as a

text file, and send it to any mail client (be it PC or fax

based), in the form of an e-mail attachment entitled

directoryxxx.csv.

To export the directory:

18 - DIRECTORY / EXPORT

1 Press , enter 18 using the keypad.

2 Enter the e-mail address of the PC or other fax

machine to which you want to export the directory.

3 Press OK to confirm.

4 Repeat the procedure as many times as required,

for instance to update all your fax machines or send

the same file to several PC users on your local

network.

Important

You must enter a value for at least

one of the Fax number or E-mail

address fields. To enter a blank line,

key in four field separator characters

in a row.

Note

@ alone is the indication that no

associated key is assigned to the

entry.

Rate Code number

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Important

You must always enter the field

separator character, even if one or

more of the fields are left blank.

In the example above, which uses a

semi-colon as a separator, the entry

for « Jones » lacks both E-mail

address and shortcut key.

Important

Importing a new directory completely

overwrites any existing directory

entries on the machine.

Once your machine has a complete

directory, we advise you to disable

importing in order to protect the data

already on the machine.

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Oki MB290 Seite 49

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