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User Function Guide
TRADEMARKS AND COPYRIGHT
Trademarks
- The official name of Windows 98 is Microsoft Windows 98 Operating System.
- The official name of Windows Me is Microsoft Windows Me Operating System.
- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
- The official name of Windows XP is Microsoft Windows XP Operating System.
- The official name of Windows Vista is Microsoft Windows Vista Operating System.
- The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products
are trademarks of Microsoft Corporation in the US and other countries.
- Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc. in the US and
other countries.
- PostScript is a trademark of Adobe Systems Incorporated.
- Netscape is a trademark of Netscape Communications Corporation.
- Mozilla Firefox is a trademark of Mozilla Foundation in the US and other countries.
- IBM, AT and AIX are trademarks of International Business Machines Corporation.
- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
- Other company names and product names in this manual are the trademarks of their respective
companies.
Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
1
TABLE OF CONTENTS
TABLE OF CONTENTS ..........................................................................................................................1
PREFACE................................................................................................................................................3
1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................................................................7
1. MANAGING ADDRESS BOOK..........................................................................................................8
About Managing Contacts in Address Book ....................................................................................8
Registering Contacts .......................................................................................................................9
Editing Contacts.............................................................................................................................12
Deleting Contacts ..........................................................................................................................14
Searching Contacts .......................................................................................................................16
2. MANAGING GROUPS.....................................................................................................................20
About Managing Groups in Address Book.....................................................................................20
Creating New Group......................................................................................................................21
Editing Groups...............................................................................................................................24
Deleting Groups.............................................................................................................................30
Searching Groups..........................................................................................................................32
Confirming the Members of the Groups.........................................................................................36
2. MANAGING COUNTERS (COUNTER MENU).....................................................................................37
1. TOTAL COUNTER...........................................................................................................................38
Displaying Print Counter................................................................................................................38
Displaying Scan Counter ...............................................................................................................39
2. PRINT OUT TOTAL COUNTER ......................................................................................................40
3. DEPARTMENT COUNTER .............................................................................................................41
Displaying Print Counter for Department Code .............................................................................41
Displaying Scan Counter for Department Code.............................................................................43
Displaying Fax Communication Counter for Department Code.....................................................45
4. MANAGING DEPARTMENT CODE ................................................................................................47
Logging On As Administrator.........................................................................................................47
Printing Department Codes List.....................................................................................................49
Enabling Department Code ...........................................................................................................50
Resetting All Department Counters...............................................................................................51
Deleting All Department Codes .....................................................................................................52
Registering a New Department Code............................................................................................53
Editing the Department Code ........................................................................................................56
Deleting the Department Code......................................................................................................60
Resetting the Counter of Each Department...................................................................................62
Setting Output Limitations for All Departments..............................................................................64
5. CHANGE USER PASSWORD.........................................................................................................65
3. SETTING ITEMS (USER)......................................................................................................................69
1. SETTING GENERAL FUNCTIONS .................................................................................................70
Setting the Auto Clear Mode..........................................................................................................70
Changing the Display Language....................................................................................................71
Setting the Reversed Display Mode ..............................................................................................72
Clearing the Toner Near Empty Detection Message .....................................................................74
2. SETTING COPY FUNCTIONS ........................................................................................................75
3. SETTING FAX FUNCTIONS ...........................................................................................................77
4. SETTING SCAN FUNCTIONS ........................................................................................................79
5. PRINTING LISTS.............................................................................................................................81
Printing the Address Book List.......................................................................................................81
Printing the Group Numbers List ...................................................................................................82
Printing the Function List (User)....................................................................................................83
6. CHECKING E-MAIL.........................................................................................................................84
7. SETTING DRAWER ........................................................................................................................85
8. TURN OFF THE POWER (SHUT DOWN) ......................................................................................86
9. SETTING BIP PRINTING ................................................................................................................88
4. SETTING ITEMS (ADMIN)....................................................................................................................89
1. ENTERING TO ADMIN MENU ........................................................................................................91
2. SETTING GENERAL FUNCTIONS .................................................................................................93
Setting the Device Information.......................................................................................................93
Setting the Notification...................................................................................................................95
Changing the Administrator Password ..........................................................................................97
Setting the Date and Time.............................................................................................................99
Setting the Weekly Timer.............................................................................................................101
Setting the Auto Power Save Mode.............................................................................................104
4
PREFACE (Cont.)
User Management Guide
This User Management Guide describes how to manage this equipment using the functions of “Depart-
ment Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or Adobe
Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed on your PC, down-
load and install it from the website of Adobe Systems Incorporated.
5
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions
according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this manual.
Other than the above, this manual also describes information that may be useful for the operation of this
equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
6
PREFACE (Cont.)
7
1
1. MANAGING ADDRESS
BOOK (ADDRESS MENU)
1. MANAGING ADDRESS BOOK..............................................................................................8
About Managing Contacts in Address Book........................................................................................8
Registering Contacts...........................................................................................................................9
Editing Contacts................................................................................................................................12
Deleting Contacts..............................................................................................................................14
Searching Contacts...........................................................................................................................16
2. MANAGING GROUPS.........................................................................................................20
About Managing Groups in Address Book........................................................................................20
Creating New Group .........................................................................................................................21
Editing Groups ..................................................................................................................................24
Deleting Groups................................................................................................................................30
Searching Groups.............................................................................................................................32
81.MANAGING ADDRESS BOOK (ADDRESS MENU)
1
1. MANAGING ADDRESS BOOK
About Managing Contacts in Address Book
The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are
used for Facsimile and Scan to E-mail.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address,
or both in each contact. Also you can specify the option settings for the fax transmission in each contact,
such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.
You can register the E-mail addresses in the Address Book, however, you can use them to specify the
destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the
Printer/Scanner Kit is installed.
You can register the fax numbers in the Address Book, however, you can use them to specify the des-
tinations for fax transmission only when the optional Fax unit is installed.
In the Address Book button menu, you can perform following operations to manage contacts.
P.9 “Registering Contacts”
P.12 “Editing Contacts”
P.14 “Deleting Contacts”
P.16 “Searching Contacts”
You can import and export address book data in CSV format from the TopAccess administrator mode. For
details, please see the TopAccess Guide.
10

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