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Version 1.1
December 2013
Xerox
®
WorkCentre
3315DN/3325DN/3325DNI
User Guide
©2013 Xerox Corporation. All rights reserved. Xerox
®
and Xerox and Design
®
are trademarks of Xerox Corporation in the United
States and/or other countries.
Document Version 1.1: December 2013
Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide
3
Table of Contents
1 Getting Started
Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Powering on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
General Care and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
2Copy
Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Using the Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
3Scan
Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Scan Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Scan Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Scan Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Macintosh Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Linux Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
4E-mail
E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Smart Key Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
5Fax
Fax Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Using Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
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User Guide
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Using Fax Forward. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
6Print
Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Xerox Easy Printer Manager (EPM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Wireless Setting Program
(WorkCentre 3325DNI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
SetIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Printing using Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Printing using Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Printing using Unix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
7USB Port
Inserting the USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Scanning to USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Printing from USB Memory Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Managing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
8 CentreWare Internet Services
Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
9 Paper and Media
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Setting Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
10 Machine Status and Setups
Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Machine Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Toner Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Print Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
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Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Local Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
11 General Care and Troubleshooting
General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
12 Specifications
Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
13 Safety
Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249
Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Environment, Health and Safety (EH&S) Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252
Index
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Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide
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1
Getting Started
This chapter includes:
Machine Overview on page 8
Powering on the Machine on page 11
Control Panel Overview on page 12
Software on page 16
Loading Paper on page 18
Loading Documents on page 22
Media Output Locations on page 23
Machine Status on page 25
General Care and Consumables on page 29
Further Assistance on page 30
Machine Overview
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Machine Overview
Before you use your machine, take some time to familiarize yourself with the various features and
options.
Front View
Automatic Document Feeder Cover Bypass Tray
Automatic Document Feeder Width Guides Output Tray
Automatic Document Feeder Input Tray Control Panel
Automatic Document Feeder Output Tray Bypass Tray Extension
Front Cover Bypass Tray Width Guides
Control Board Cover Output Tray Support
Handle Document Glass Cover
Paper Level Indicator Document Glass
Paper Tray 2 (Optional) USB Memory Device Port
Paper Tray 1
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2
3
4
6
7
8
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12
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17
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19
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8
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18
19
1
11
2
12
3
13
4
14
5
15
6
16
7
17
8
18
9
19
10
Machine Overview
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Rear View
Network Port Rear Door
IEEE 1284 Parallel Connector (Optional) Paper Tray Rear Cover
Power Switch Telephone Line Socket
Power Receptacle Extension Telephone Socket
Duplex Unit
1
2
3
4
5
6
11
7 8
9
10
7
3
2
1
4
5 6
8
9
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6
2
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3
8
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5
Machine Overview
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Product Configurations
Note: The internal Mass Storage Device (HDD) is used on the WorkCentre 3325DN / 3325DNI
models to support Secure Print, Delayed Print, Proof Print, Spooling of Scan to FTP/SMB jobs and
Stored Jobs, and to provide an increased capacity for downloaded fonts.
Component
WorkCentre
3325DNI
WorkCentre
3325DN
WorkCentre
3315DN
Duplex Automatic Document Feeder (50
sheets)
Standard Standard Not Applicable
Automatic Document Feeder (50 sheets) Not Applicable Not Applicable Standard
Paper Tray 1 (250 sheets) Standard Standard Standard
Bypass Tray (50 sheets) Standard Standard Standard
Paper Tray 2 (520 sheets) Optional Optional Optional
Copy Standard Standard Standard
Scan to SMB and FTP Standard Standard Not Applicable
Network Printing Standard Standard Standard
E-mail Standard Standard Standard
Scan Standard Standard Standard
Scan To and Print From USB Standard Standard Standard
Embedded Fax Standard Standard Standard
USB Memory Device Port Standard Standard Standard
Memory Expansion (Option) 512MB 512MB 256MB
Mass Storage Device (HDD) 2GB 2GB Not applicable
Wireless Enabled Standard Not Applicable Not Applicable
Powering on the Machine
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Powering on the Machine
The On/Off switch and the power cable socket are at the rear of the machine.
1. Connect the
AC Power Cord to the machine and a
power outlet. The power cord must be plugged into a
grounded power socket.
2. Press the
ON/OFF switch to the ON (I) position.
Power Save
This machine contains advanced energy conservation
technology that reduces power consumption when it is not in
active use.
When the printer does not receive data for an extended
period of time, the Power Save mode becomes active and power consumption is automatically
lowered.
•Press the Power Save button to select the Power Save mode immediately.
To restore the machine to a normal state, press any button.
Note: When in Power Save mode, the machine will not recognize when a USB Memory Device is
inserted into the USB port. Press any button to restore the machine to a normal state and reinsert
the USB Memory Device into the port.
Powering off the Machine
There are two ways to switch the machine off:
•Press the ON/OFF switch to the (O) position.
•Press the Power Save button and select Power Down and then OK.
1
2
1
Control Panel Overview
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Control Panel Overview
.
.com
2
3
4
5
6
8
9
10
7
14
15
11
17 18
16
19
21
22
23
12
13
24
20
1
Copy: Activates Copy mode.
Scan: Activates Scan mode.
E-mail: Activates E-mail mode.
Fax: Activates Fax mode.
Display Screen: Displays all the available programming features, plus general machine
information.
Status / Wireless LED: The color of the LEDs indicates the machine’s current status. For
more information refer to Status / Wireless LED on page 188. (3325DNI only)
Paper Supply: Used to select a paper tray for the Copy job.
2 Sided: Used to select whether your originals are 1 sided or 2 sided, or to produce 1 or 2
sided output.
Job Status: Displays job options for active and saved jobs. You can print or delete active
jobs or saved jobs.
Machine Status: Accesses machine information, status information, the machine serial
number and various reports to print.
Menu: Enters Menu Mode and enables you to access options and settings.
Arrows: The up/down and left/right arrows are used to scroll through the options available
in the selected menu, and to increase or decrease values.
OK: Confirms the selection on the screen.
1
2
3
4
5
6
7
8
9
10
11
12
13
Control Panel Overview
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Using the Keypad
As you perform various tasks, you may need to enter names and numbers. For example, when you set
up your machine, you enter your name or your company’s name, and the fax number. When you store
fax numbers or e-mail addresses in memory, you may also enter the corresponding names.
1. When you are prompted to enter a letter, locate
the button labeled with the character you want.
Press the button until the correct letter appears
on the display.
For example, to enter the letter O, press 6,
labeled with MNO.
Each time you press 6, the display shows a
different letter, M, N, O, m, n, o and finally 6.
2. You can enter special characters, such as @ / . & +
-
. Refer to Keypad Characters on page 14.
3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2
seconds between presses, or move the cursor by pressing the right arrow and then press the button
again. The cursor will move to the right and the next letter will appear on the display.
Back: Used to go back one level in the menu.
Address Book: Used to search for stored fax numbers or e-mail addresses.
Manual Dial + .com: In Fax mode, opens the fax line. In E-mail mode provides access to
commonly used e-mail address text, for example .com or .org. The text available can be
customized using CentreWare Internet Services.
Keypad: Used to enter alphanumeric characters.
Pause / Redial: In standby mode redials the last number. In edit mode inserts a pause into
a fax number.
‘C’ Cancel Entry: Cancels the previous entry made on the keypad.
Interrupt Printing: Interrupts the current job to run a more urgent job.
(Not applicable to the 3315DN)
Clear All: Clears the last selections made.
Power Save: Sends the machine into Power Save mode or Power Down. Press the button
again to restart a powered off machine.
Stop: Pressing the Stop button stops the job in progress. Pressing Stop also exits the Menu
Mode. If you have logged in to use the machine, pressing Stop will bring up the Log Out
option.
Start: Activates a job.
14
15
16
17
18
19
20
21
22
23
24
.com
Control Panel Overview
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If you make a mistake while entering a number or name, press the left arrow to delete the last
digit or character. Then enter the correct number or character.
4. When you have finished entering all characters, press OK.
Keypad Characters
Inserting a Pause
With some telephone systems, you must dial an
access code (9, for example) and listen for a second
dial tone. In such cases, you must insert a pause in the
telephone number. You can insert a pause while you
are setting up speed dial numbers.
To insert a pause, press Pause / Redial at the
appropriate place while entering the telephone
number. A dash [ - ] appears on the display at the
corresponding location.
Key Assigned Numbers, Letters or Characters
1 @ / . ‘ 1
2 A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5 J K L j k l 5
6 M N O m n o 6
7 P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
0 & + - , 0 _
* *
# #
Control Panel Overview
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Menu Overview
The control panel provides access to various menus. These menus can be accessed by pressing the
appropriate service button e.g. Copy, Scan, E-mail or Fax and the Menu button or by inserting a USB
device. The menu options available are as follows:
Note: Some menu options may be unavailable depending on your machine configuration and
whether the machine is in the Ready state. Also, for some services such as E-mail and Fax,
additional selections or setups may be required before the Menu options can be accessed.
Copy Menu
Insert USB
Device
Menu
Scan
Menu
E-mail
Menu
Fax Menu
Machine
Status Menu
Job
Status
Menu
•Original Size
•Reduce/Enlarge
Lighten/Darken
•Contrast
Original Type
•Layout
•Background
Suppression
Margin Shift
•Edge Erase
USB
Options:
•Print
From USB
•Scan To
USB
•Manage
Files
Available
Space
Scan To:
•USB
Local PC
Network
PC
•SMB
•FTP
•WSD
Scan
Features:
•USB
Feature
•FTP
Feature
•SMB
Feature
•Original
Size
•Original
Type
•Resolution
•Output
Color
Lighten /
Darken
•Contrast
Lighten /
Darken
•Contrast
•Resolution
•Original
Size
•Multi Send
Delay Send
Priority
Send
Forward
•Secure
Receive
Machine
Information
Toner Level
Information
Pages
•Feature
Defaults
•Print Setup
•Fax Setup
•System
Setup
Network
Settings
Local Drive
•Active
Jobs
•Saved
Jobs
Software
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Software
After you have set up your machine and connected it to your computer, you must install the printer
and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered
with your machine, additional software can be downloaded from www.xerox.com. The following
software is available:
CD OS Contents
Printer
Software
Windows Printer Driver: Use the printer driver to take full advantage of your
printer’s features. PCL6, Postscript and XPS drivers are provided.
MFP PC Fax: Use to fax directly from your PC.
Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers
are available for scanning documents on your machine.
Xerox Scan Assistant: Used to adjust scan settings and start the
scanning process directly from your computer. The preview window
allows you to view the scan and make adjustments as necessary and
preferred settings can be preserved as ‘favorites’ and added to a
pre-defined list.
Xerox Easy Print Manager (EPM): Conveniently combines access to
device settings, printing/scanning environments, settings/actions, Scan
to PC, Fax to PC, and launching applications such as Xerox Scan
Assistant and CentreWare Internet Services in one location.
Note: Login is required to change Printer Settings.
Wireless Setting Program: When installing the WorkCentre 3325DNI
you can use the Wireless Setting program that was automatically
installed with the printer driver to configure the wireless settings.
SetIP program: A utility program allowing you to select a network
interface and manually configure the addresses for use with the TCP/IP
protocol.
Printer
Software
Linux Printer Driver: Use this driver to take full advantage of your printer’s
features.
Scanner Driver: A SANE driver is available for scanning documents on
your machine.
Note: Linux software is available on xerox.com only.
Software
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Printer
Software
Unix Printer Driver: Use this driver to take full advantage of your printer’s
features.
Note: Unix software is available on xerox.com only.
Printer
Software CD
Macintosh Printer Driver: Use this driver to take full advantage of your printer’s
features.
Scanner Driver: A TWAIN driver is available for scanning documents on
your machine.
SetIP program: A utility program allowing you to select a network
interface and manually configure the addresses for use with the TCP/IP
protocol.
Smart Panel: This utility enables remote management, displaying toner
levels, printer status, and problem alerts.
Scan and Fax Manager: This utility allows you to configure MFP PC Fax
and Scan settings.
CD OS Contents
Loading Paper
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Loading Paper
Paper Tray 1 and Paper Tray 2 (optional)
The paper level indicator on the front of trays 1 and 2 shows
the amount of paper currently left in the tray. When the tray
is empty, the indicator is completely lowered as shown in the
illustration: shows full, shows empty. Paper tray 1
can hold up to 250 sheets and paper tray 2 (optional) can
hold up to 520 sheets of 20 lb (80 g/m
2
) paper. For more
media specifications, refer to Media Specifications on
page 225.
To load the paper:
1. Pull out the paper tray and load paper into the tray, print
side down. Do not fill above the Maximum Fill line
indicated by the symbol .
2. Slide the paper length guide until it lightly touches the
end of the paper stack.
1 2
21
1
2
Loading Paper
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3. Position the side guide by squeezing the lever and sliding
it towards the stack of paper, until it gently touches the
side of the stack.
4. Insert the paper tray into the machine.
5. After loading paper in the paper tray, set the paper size
and type using the control panel. Press OK to confirm the
settings or Stop to change the settings. These settings
will apply to Copy and Fax modes.
6. When printing from your computer, ensure you press the
Select Paper button to specify the correct paper size,
color and type. Not confirming the paper details may
result in printing delays. For information about setting
the paper type and size on the control panel, refer to
Setting Paper Size and Type on page 148.
Note: The settings made from the printer driver on your computer override the settings on the
control panel.
For more information on loading paper, refer to Paper and Media on page 143.
Bypass Tray
The bypass tray is located on the front of your machine. It can be closed when not in use, making the
product more compact. Use the bypass tray to print transparencies, labels, envelopes or postcards in
addition to making quick runs of paper types or sizes that are not currently loaded in the main paper
tray.
The bypass tray can hold a maximum of 50 sheets of 20 lb (80 g/m²) bond paper, 5 transparency
sheets or 5 envelopes.
1. Lower the bypass tray and unfold the paper support
extension .
2. Prepare a stack of paper for loading by flexing or fanning
it back and forth. Straighten the edges on a level surface.
Remove any curl on postcards, envelopes and labels
before loading them into the bypass tray.
When using the bypass tray for special media it may be
necessary to use the rear door for the output. For further
information refer to Media Output Locations on page 23.
3. Load the print material between the width guides with
the print side facing up.
Note: Hold transparencies by the edges and avoid
touching the print side.
2
1
1
2
Loading Paper
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4. Adjust the paper guide to the width of the stack of print
material. Ensure you have not loaded too much print
media. The stack should be below the Maximum Fill line
indicated by the symbol .
5. When printing from your computer, ensure you press the
Select Paper button to specify the correct paper size,
color and type. Not confirming the paper details may
result in printing delays. For information about setting
the paper type and size on the control panel, refer to
Setting Paper Size and Type on page 148.
Note: The settings made from the printer driver on your
computer override the settings on the control panel.
6. After printing, remove any unfed paper and close the
bypass tray.
Duplex Unit
The duplex unit is preset to either Letter size or A4 depending on your country. To change the size of
the duplex unit, follow the instructions below.
1. Pull the duplex unit out of the machine.
2. Adjust the guides to match the size of paper you will be
using.
A4
Loading Paper
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3. Insert the duplex unit back into the machine, aligning
the edges of the unit with the feed grooves on the inside
of the machine. Make sure the duplex unit is fully pushed
in.
Loading Documents
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Loading Documents
Documents can be loaded either into the automatic document feeder or onto the document glass.
Automatic Document Feeder
The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.
1. Load documents to be scanned face up in the input tray
of the automatic document feeder with the top of the
document to the left of the tray.
2. Move the document guide to just touch both sides of the
document.
Document Glass
The document glass can be used for oversized, torn or damaged originals and for books and
magazines.
1. Open the automatic document feeder and place single
documents face down on the document glass aligned
with the rear left corner.
2. The default document size is 8.5 x 11” or A4. For other
sized documents, change the Original Size option. Refer
to Copy Options on page 36 for further information.
Note: Documents are only scanned once even when
several copies are selected.
Media Output Locations
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Media Output Locations
The machine has two output locations:
Output tray (face down) up to a maximum of 150
sheets of 20 lb (80 g/m²) paper.
Rear door (face up) one sheet at a time.
The machine sends output to the output tray by default. If special media such as envelopes print out
with wrinkles, curl, creases or black bold lines, the rear door should be used for the output. Open the
rear door and keep it open while printing one sheet at a time.
Note: The rear door output can only be used for simplex jobs. Duplex printing with the rear door
open will cause paper jams.
Using the Output Tray
The output tray collects printed paper face down, in the order in which the sheets were printed. The
output tray should be used for most jobs. When the output tray is full, a message displays on the
control panel.
1
1
2
2
Media Output Locations
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To u s e t he output tray, make sure that the rear door is closed.
Notes:
If paper coming out of the output tray has problems, such as excessive curl, try printing
to the rear door.
To reduce paper jams, do not open or close the rear door while the printer is printing.
Using the Rear Door
When using the rear door, paper comes out of the machine
face up. Printing from the bypass tray to the rear door
provides a straight paper path and might improve the output
quality when printing on special media. Whenever the rear
door is open, the output is delivered there.
Note: The rear door output can only be used for simplex
jobs. Duplex printing with the rear door open will cause
paper jams.
CAUTION: The fuser area inside the rear door of your
machine becomes very hot when in use. Take care when
you access this area.
Machine Status
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Machine Status
The Machine Status button provides information about the machine and access to the machine
setups. After your machine is installed, it is recommended that the settings and options are customized
by the System Administrator to fully meet the requirements of the Users. Access to these options is
usually password protected. Please discuss your requirements with your System or Machine
Administrator to ensure you get optimum performance from your machine.
The Machine Status options include machine information, toner level, information pages, feature
defaults, system setups and network settings. These options are described below.
Note: Some options may be unavailable depending on your machine configuration.
Machine Information
Use this option to access the following information:
•Model
Printer Name
•DNS Name
•IP Address
IPv6 Address
Serial Number
Activation Date
•Billing Counters
Toner Level
Use this option to check the level of toner in the print cartridge. The toner level is indicated on the
status bar.
Information Pages
This option allows the user to print the following reports:
Report Description
Menu Map Prints the menu map which shows the layout and current settings of this
machine.
All Reports This option enables you to print all the reports and information pages.
Configuration This report provides information about your machine setup, including
the serial number, IP Address, installed options and the software
version.
Demo Page The demo page is printed to check the quality of the print.
Machine Status
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Supplies Info Prints the supplies information page.
Address Book This list shows all of the Fax and E-mail addresses currently stored in the
machine’s memory.
Fax Send This report shows the fax number, the number of pages, the elapsed
time of the job, the communication mode, and the communication
results for a particular Fax job.
Note: You can set up your machine to automatically print a Send Report
after each Fax job. (See Fax Setup on page 166.)
Fax Sent This report shows information on the faxes you have recently sent.
Note: You can set the machine to automatically print this report every
50 communications. (See Auto Report on page 169.)
E-mail Sent This report shows information on the e-mails you have recently sent.
Fax Received This report shows information on the faxes you have recently received.
Scheduled Job This list shows the documents currently stored for delayed faxing along
with the start time and type of each operation.
Junk Fax This list shows the fax numbers specified as junk fax numbers. To add or
delete numbers, access the Junk Fax Setup menu. (See Fax Setup on
page 166.)
Network Configuration This list shows information about your machine’s network connection
and configuration.
User Auth. This list shows users who are authorized to use the e-mail function.
PCL Font Prints the PCL font list.
PS Font Prints the PS font list.
EPSON Font Prints the EPSON font list.
Stored Jobs Prints jobs currently stored on the optional memory or HDD within the
machine.
Completed Jobs Prints a list of completed jobs.
Net User Auth.
Prints users and their IDs who logged into the Domain.
Usage Counter This list shows the number of impressions made on the machine. The list
includes:
Total Impressions
Black Impressions
Maint. Impressions
Sheets
2 Sided Sheets
Fax Options Prints fax setup information.
Report Description
Machine Status
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Feature Defaults
Your machine provides default settings for Copy, Scan, E-mail and Fax so that you can quickly and
easily make selections for your job. The default selections can be changed by selecting the Machine
Status button on the control panel and the down arrow to select Feature Defaults. A password may be
required to access and change the System Setup settings.
Note: Some options may be unavailable depending on your machine configuration.
Copy Defaults
The default selections for the Copy options including Original size, Quantity, Collation, Reduce/Enlarge,
Lighten/Darken, Contrast and Original Type can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed for the current job. Once the
current job is complete the settings return to the default settings. A password may be required to
access and change the default settings.
Scan Defaults
The default selections for the Scan options including Original Size, Original Type, Resolution, Output
Color, File Format, Lighten/Darken and Contrast, can be set to those most frequently used for the Scan
to USB, Scan to FTP and Scan to SMB options. When you scan a document, the default settings are
used unless they have been changed for the current job. A password may be required to access and
change the default settings.
E-mail Defaults
The default selections for the E-mail options, including Original Size, Original Type, Resolution, Output
Color, File Format, Lighten/Darken and Contrast can be set to those most frequently used. When you
e-mail a document, the default settings are used unless they have been changed for the current job.
Once the current job is complete the settings return to the default settings. A password may be
required to access and change the default settings.
Fax Setup
Your machine provides you with various user-selectable options for setting up the fax system. You can
change the default settings for your preferences and needs. Receiving and Sending settings can be
customized. A password may be required to access and change the Fax Setup settings.
Print Setup
You can change the default settings for various options within the print environment to meet your
preferences and needs. A password may be required to access and change the Print Setup settings.
Machine Status
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System Setup
System Setup options enable you to customize settings which are specific to the machine, such as Date
& Time and Power Save. A password may be required to access and change the System Setup settings.
Network Settings
You may set up the network using the machine's display screen. Before doing that, you must have the
relevant information concerning the type of network protocols and computer system you use. If you
are not sure which setting to use, contact your System Administrator to configure this machine on the
network. A password may be required to access and change the Network Settings.
Local Drive (WorkCentre 3325DN / 3325DNI only)
Enables a location on the machine’s hard drive to be set up for stored scan, print and fax jobs.
Note: For full instructions on accessing and customizing the machine settings, refer to Machine
Status and Setups on page 153.
General Care and Consumables
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General Care and Consumables
There is only one customer replaceable consumable in the machine, the print cartridge.To place an
order for Xerox consumables, please contact your local Xerox Representative giving your Company
Name, product number and the machine serial number. Supplies can also be ordered from
www.xerox.com, refer to Support on page 142 for further information.
The machine serial number can be displayed by pressing the Machine Status button, then highlighting
Machine Information and pressing OK. For further information about locating the serial number,
please refer to Locating the Serial Number on page 221.
Print Cartridge
To avoid print quality problems resulting from worn parts and
to maintain your machine in top working condition, the print
cartridge will need to be replaced after printing the specified
number of pages or when the life span of the cartridge has
expired.
The machine will display a message when the print cartridge
needs to be replaced. Only replace the cartridge when a
message instructs you to do so or when instructed by a Xerox
representative. To replace the print cartridge, follow the
instructions provided within this guide or with the
consumable.
To re place the print cartridge, refer to General Care and
Troubleshooting on page 181. To purchase a new print
cartridge, contact your local Xerox representative or authorized dealer. Supplies can also be ordered
from www.xerox.com, refer to Support on page 142 for further information.
Cleaning Tasks
Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine
covers, control panel and automatic document feeder should all be cleaned using a soft lint-free cloth,
lightly dampened with water. Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the
document glass, but must be applied using a cloth and not poured directly on the document glass.
Remove any residue with a clean cloth or paper towel.
For further information on maintenance tasks, refer to General Care and Troubleshooting on page 181.
Further Assistance
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Further Assistance
For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support
Center quoting the machine serial number.
Xerox Support Center
If a fault cannot be resolved by following the display instructions, check Error Messages on page 198. If
the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know
the nature of the problem, the machine serial number, the fault code (if any) plus the name and
location of your company.
For information about locating the serial number, please refer to Locating the Serial Number on
page 221.
Documentation
Most answers to your questions will be provided by the documentation that is supplied on CD with the
Xerox WorkCentre 3315DN/3325DN/3325DNI. Alternatively you can access the documents from
www.xerox.com/support.
Install Guide - contains information about installing the machine.
Quick Use Guide - provides basic information on how to use the machine.
User Guide (this document) - contains instructions and information about all the features on the
machine.
System Administration Guide - provides detailed instructions and information about connecting
your machine to the network and installing optional features.
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2
Copy
This chapter includes:
Copy Procedure on page 32
Copy Options on page 36
Using the Layout Options on page 39
Media Output Locations on page 43
Copy Procedure
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Copy Procedure
This section describes the basic procedure for making copies:
Loading Documents on page 32
Select the Features on page 33
Enter the Quantity on page 34
Start the Job on page 34
Check the Job Status on page 35
Stop the Copy Job on page 35
If an authentication feature is enabled, you may need an account before using the machine. To get an
account, or for more information, contact your System Administrator.
Note: Some options may be unavailable depending on your machine configuration.
Loading Documents
Documents can be loaded either into the automatic document feeder or onto the document glass.
Automatic Document Feeder
The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.
1. Load documents to be scanned face up in the input tray
of the automatic document feeder with the top of the
document to the left of the tray.
2. Move the document guide to just touch both sides of the
document.
Copy Procedure
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Document Glass
The document glass can be used for oversized, torn or damaged originals and for books and
magazines.
1. Open the automatic document feeder and place single
documents face down on the document glass aligned
with the rear left corner.
2. The default document size is 8.5 x 11” or A4. For other
sized documents, change the Original Size option. Refer
to Copy Options on page 36 for further information.
Note: Documents are only scanned once even when
several copies are selected.
Select the Features
Various features can be selected for your Copy job. The paper and 2 sided options are selected from
buttons on the control panel. Additional Copy options are available through the Menu button. Once
you have made a selection, press Back to return to the Ready screen.
Note: Some options may be unavailable depending on your machine configuration.
1. Press the Copy button on the control panel.
2. Press the Paper Supply button on the control
panel:
Auto Select: With this option selected, the
machine chooses the correct paper for the
Copy job based on the size of the originals
being scanned.
Tray 1: Use this option to select the paper
loaded in Tray 1.
Tray 2: Use this option to select the paper loaded in Tray 2.
Note: Tray 1 can hold 250 sheets of 20 lb (80 g/m²) paper and the optional tray 2 can hold 520
sheets of 20 lb (80 g/m²) paper. Weight ranges from 16 - 43 lbs bond (60 - 163 g/m²). Sizes range
from 105 x 148 mm to 216 x 356 mm (A6 to Legal).
Bypass Tray: Use this option when feeding individual types of stock, for example letterhead
or labels for one-off jobs.
Note: The bypass tray holds up to 50 sheets of 20 lb (80 g/m²) paper or up to 5 transparency
sheets or up to 5 envelopes. Weight ranges from 16 - 58 lbs bond (60 - 220 g/m²). Sizes range from
76 x 127 mm (custom) to 216 x 356 mm (Legal).
Select the Paper Supply option required using the up/down arrows and press OK.
Copy Procedure
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For more information, refer to Paper and Media on page 143.
3. Press the 2 Sided button on the control panel. Two-sided copies can be made automatically from
one or two-sided originals:
1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required.
1 2 Sided: Use this option for 1 sided originals when 2 sided copies are required.
1 2 Sided, Rotate Side 2: This option produces 2 sided copies from 1 sided originals and
rotates 180 degrees every second side image. Use this option to create documents which can
be read in a “head to toe” manner, for example a calendar.
2 2 Sided: Use this option for 2 sided originals when 2 sided copies are required.
2 1 Sided: Use this option for 2 sided originals when 1 sided copies are required.
2 1 Sided, Rotate Side 2: This option produces 1 sided copies from 2 sided originals and
rotates 180 degrees every second side image. The “read” orientation for this option varies
depending on the input originals. For example, if “head to head” orientation originals are
scanned, the output will be “head to toe”. If “head to toe” orientation originals are scanned,
the output produced will be “head to head”.
Select the 2 Sided option required using the up/down arrows and press OK.
Note: Not all the 2 sided options are available on the WorkCentre 3315DN.
4. Additional Copy options are available through the Menu button. For information about
programming additional options, refer to Copy Options on page 36.
Enter the Quantity
The maximum copy quantity is 999.
Use the keypad on the control panel to enter the number of copies required. The number entered
is displayed in the upper right-hand corner of the display.
Note: To cancel an incorrect entry, press the C button and enter the correct quantity.
Start the Job
1. Press the Start button. Each document is scanned only once.
2. If using the document glass to scan 2 sided originals, the machine displays a message when ready
to scan side 2. Continue scanning until all sides have been scanned.
The images are scanned and the Copy job is printed.
Copy Procedure
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Check the Job Status
1. Press the Job Status button on the control panel
to display job status information.
2. A list of Active Jobs or Saved Jobs is displayed.
Select your job using the up/down arrows and
press OK.
3. The following Job Options are available:
For active jobs:
Release
•Cancel
For saved jobs:
•Print
Delete
Interrupt the Copy Job
To interrupt the active Copy job so that a more urgent job can take priority:
1. Press the Job Interrupt button on the control panel.
2. Remove the active job originals from the automatic document feeder or from the document glass.
3. Program the priority job.
4. Place the originals for the priority job on the document glass or in the automatic document feeder.
5. Press Start.
6. When the priority job is complete, press the Job Interrupt button again.
7. Replace the originals from the first job and press start. The interrupted job will resume copying.
Stop the Copy Job
Follow the steps below to cancel an active Copy job.
1. Press the Stop button on the control panel.
Follow the steps below to cancel a queued Copy job.
1. Press the Job Status button on the control panel to display the active jobs.
2. Use the up/down arrows and select the job required, press OK.
3. Select Delete and OK.
4. Select Yes to delete the job or No to return to previous screen.
Copy Options
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Copy Options
Your machine provides the following options to customize your Copy jobs. Use the Menu button to
access the options. For information about changing the default Copy settings, refer to Feature Defaults
on page 159.
Notes:
Some options may be unavailable depending on your machine configuration.
If you press Stop while setting the Copy options, all of the options you have set for the
current Copy job will be canceled and return to their default status after the machine
completes the Copy job in progress.
Feature Description Options
Original Size Allows you to specify the
size of the image to be
scanned.
A4
A5
B5
Letter
Legal
Executive
Folio
Oficio
Reduce/Enlarge Originals can be reduced
or enlarged between 25%
and 400% when using the
document glass, or from
25% to 100% when using
the automatic document
feeder.
100 %: Produces an image on the copies the same size
as the image on the original.
Variable %: Use the keypad or the up/down arrows to
enter the percentage required.
Auto Fit: Reduces or enlarges the image on the copies
based on the size of the original and the size of the
selected output paper.
Presets: The most commonly used reduce/enlarge
percentages have been provided as preset options.
These preset options can be customized by your
System or Machine Administrator to meet individual
needs.
Lighten/Darken Adjusts the lightness or
darkness of the output.
Lighten +1 to +5: Lightens the image in increments to
the lightest setting of Lighten +5; works well with dark
print.
Normal: Works well with standard typed or printed
originals.
Darken +1 to +5: Darkens the original in increments
to the darkest setting of Darken +5; works well with
light print.
Copy Options
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Contrast Increases or decreases the
contrast between light and
dark areas of the image.
Less +1 to +5: Decreases the contrast in increments to
the lowest contrast setting of Less +5.
Normal: No contrast adjustment is made.
More +1 to +5: Increases the contrast in increments
up to the highest contrast setting of More +5.
Original Type The Original Type setting is
used to improve the image
quality by selecting the
document type for the
originals.
Text: Use for originals containing mostly text.
Text and Photo: Use for originals with mixed text and
photographs.
Photo: Use when the originals are photographs.
Layout This option is used to copy
multiple documents onto
one sheet of paper, copy
from book originals, create
booklet output and
produce documents which
can be pasted together to
make a poster.
Normal: Select this option to match the layout of the
originals.
2 Up: This feature is used to copy two documents, in a
reduced size, onto one sheet of paper.
4 Up: This feature is used to copy four documents, in a
reduced size, onto one sheet of paper.
ID Card Copy: The machine prints one side of the
original on the upper half of the paper and the other
side on the lower half without reducing the size of the
original.
Poster Copy: Your original will be divided into 9
portions. You can paste the printed pages together to
make one poster-sized document.
Clone Copy: The machine prints multiple original
images onto a single page. The number of images is
automatically determined by the machine based on
the original size and the paper size.
Book Copy: Use when copying bound documents and
books.
Booklet Creation: This allows you to print your
document on both sides of the paper and arranges
the pages so that the paper can be folded in half after
printing to produce a booklet.
Refer to Using the Layout Options on page 39 for
instructions.
Background
Suppression
Use to automatically
reduce or eliminate the
dark background resulting
from scanning colored
paper or newspaper
originals.
Off: Select if Background Suppression is not required.
Auto: Select to automatically eliminate background.
Enhance: Levels 1 to 4: Suppresses the background
color in increments, level 4 representing the greatest
amount of background elimination.
Feature Description Options
Copy Options
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Margin Shift Allows you to shift the
image on the page by a
specified amount.
Off: Select if Margin Shift is not required.
Auto Center: Automatically copies the image in the
center of the page. This feature is only available when
you place originals on the document glass.
Custom Margin: Use the numeric keypad to enter the
left, right, top or bottom margin amount from
0 to 20 mm.
Edge Erase Allows you to erase spots,
drill holes, fold creases and
staple marks along any of
the four edges of a
document.
Off: Select if Edge Erase is not required.
Small Original: erases the edge of the original if it is
small. This feature is only available when you place
originals on the document glass.
Hole Punch: Erases the marks from book binding
holes.
Book Center: Erases the middle part of the page to
eliminate the dark horizontal marks reproduced when
you copy a book. This feature is only available when
you place originals on the document glass.
Border Erase: Use the numeric keypad to enter the
left, right, top or bottom amount of margin to erase.
Feature Description Options
Using the Layout Options
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Using the Layout Options
This option is used to copy multiple documents onto one sheet of paper, copy from book originals,
create booklet output and produce documents which can be pasted together to make a poster.
Note: Some options may be unavailable depending on your machine configuration.
2 Up or 4 Up Copying
This feature is used to copy two or more documents, in a
reduced size, onto one sheet of paper. It is ideal for creating
handouts, storyboards or documents used for archival
purposes.
Note: Originals must be loaded in the automatic
document feeder when using this feature.
1. Press Copy on the control panel.
2. Press Menu on the control panel.
3. Press the up/down arrows to highlight Layout and press OK.
4. Select the option required:
Normal: Copies an original onto one sheet of paper.
2 Up: Copies two separate originals onto one sheet of paper.
4 Up: Copies four separate originals onto one sheet of paper.
Note: For landscape originals, place the top of the document at the back of the feeder. For portrait
originals, place the top of the document to the left.
5. Select OK to save your selections and press Menu to return to the top level menu.
6. Load originals and press Start.
ID Card Copy
The machine prints one side of the original on the upper half
of the paper and the other side on the lower half without
reducing the size of the original. This feature is helpful for
copying a small-sized item, such as a business card.
Note: This Copy feature is available only when you place
originals on the document glass. If the original is larger
than the printable area, some portions may not be
printed.
Your machine can print 2 sided originals on one sheet of A4, Letter, Legal, Folio, Executive, B5, A5, or A6
paper.
1. Press Copy on the control panel.
2. Press Menu on the control panel.
3. Press the up/down arrows to highlight Layout and press OK.
1 2
1 2
3 4
Using the Layout Options
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4. Press the up/down arrows to highlight ID Card Copy and press OK.
5. Press Menu to return to the top level menu.
6. Place the front side of the original face down on the
document glass, aligned with the tip of the registration
arrow and close the automatic document feeder.
7. Press Start.
Place Front Side Press OK appears on the display. Press
OK on the control panel.
Your machine begins scanning the front side and shows
Place Rear Side Press Start.
8. Turn the original over and place the rear side of the
original face down on the document glass and close the
automatic document feeder.
9. Press Start on the control panel to begin copying.
Book Copy
This feature enables you to specify which page or pages of a
book are to be scanned. The book original is placed face down
on the document glass with the spine of the book lined up
with the book marker.
1. Press Copy on the control panel.
2. Press Menu on the control panel.
3. Press the up/down arrows to highlight Layout and press
OK.
4. Press the up/down arrows to highlight Book Copy and
press OK.
5. Press the up/down arrows to highlight the option
required:
Off: Use to deactivate the feature.
Left Page Only: Use to scan and copy the left page of a bound document.
Right Page Only: Use to scan and copy the right page of a bound document.
Both Pages: Use to scan and copy both pages of a bound document. The left page of the
book will be scanned first.
6. Select OK to save your selections and press Menu to return to the top level menu.
7. Place the book original face down on the document glass with the spine of the book lined up with
the book marker at the center of the rear edge of the document glass.
8. Press Start.
B A
B A
Using the Layout Options
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9. If another page requires scanning, select Yes to add another page. Place the book with the new
page to be scanned on the document glass, select the Copy option required and press OK.
When you have finished scanning all the pages required, select No at the Another Page? prompt.
Booklet Creation
This allows you to print your document on both sides of the
paper and arranges the pages so that the paper can be folded
in half after printing to produce a booklet.
1. Insert the documents neatly into the automatic
document feeder, face up. The first page should be on
top with the headings towards the left of the machine.
Note: The originals must be loaded in the automatic
document feeder to enable the Booklet Creation feature
to be selected.
2. Press Copy on the control panel.
3. Press Menu on the control panel.
4. Press the up/down arrows to highlight Layout and press OK.
5. Press the up/down arrows to highlight Booklet Creation and press OK.
6. Press the up/down arrows to highlight 1 Sided Originals or 2 Sided Originals and press OK.
7. Select OK to save your selections and press Menu to return to the top level menu.
8. Load originals and press Start.
Poster Copy
Your original will be divided into 9 portions. You can paste the
printed pages together to make one poster-sized document.
Note: This Copy feature is available only when you place
originals on the document glass.
1. Press Copy on the control panel.
2. Press Menu on the control panel.
3. Press the up/down arrows to highlight Layout and press
OK.
4. Press the up/down arrows to highlight Poster Copy and press OK.
5. Select OK to save your selections and press Menu to return to the top level menu.
6. Load originals and press Start.
Each portion is scanned and printed one by one.
Using the Layout Options
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Clone Copy
The machine prints multiple original images on a single page.
The number of images is automatically determined by the
original image and the paper size.
Note: This Copy feature is available only when you place
originals on the document glass.
1. Press Copy on the control panel.
2. Press Menu on the control panel.
3. Press the up/down arrows to highlight Layout and press
OK.
4. Press the up/down arrows to highlight Clone Copy and press OK.
5. Select OK to save your selections and press Menu to return to the top level menu.
6. Load originals and press Start.
Media Output Locations
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Media Output Locations
The machine has two output locations:
Output tray (face down) up to a maximum of 150
sheets of 20 lb (80 g/m²) paper.
Rear door (face up) one sheet at a time.
The machine sends output to the output tray by default. If special media such as envelopes print out
with wrinkles, curl, creases or black bold lines, the rear door should be used for the output. Open the rear
door and keep it open while printing one sheet at a time.
Note: The rear door output can only be used for simplex jobs. Duplex printing with the rear door
open will cause paper jams.
Using the Output Tray
The output tray collects printed paper face down, in the order in which the sheets were printed. The
output tray should be used for most jobs. When the output tray is full, a message displays on the
control panel.
1
1
2
2
Media Output Locations
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To u s e t he output tray, make sure that the rear door is closed.
Notes:
If paper coming out of the output tray has problems, such as excessive curl, try printing
to the rear door.
To reduce paper jams, do not open or close the rear door while the printer is printing.
Using the Rear Door
When using the rear door, paper comes out of the machine
face up. Printing from the bypass tray to the rear door
provides a straight paper path and might improve the output
quality when printing on envelopes or special media.
Whenever the rear door is open, the output is delivered there.
Note: The rear door output can only be used for simplex
jobs. Duplex printing with the rear door open will cause
paper jams.
CAUTION: The fuser area inside the rear door of your
machine becomes very hot when in use. Take care when
you access this area.
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3
Scan
This chapter includes:
Scanning Overview on page 46
Scan Procedure on page 47
Scan Options on page 53
Scan Assistant on page 55
Scan Using TWAIN on page 56
Scan Using WIA Driver on page 57
Macintosh Scanning on page 58
Linux Scanning on page 60
Scanning Overview
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Scanning Overview
Scanning with your machine lets you turn pictures and text into digital files that can be stored on your
computer or sent to a repository. Your machine can scan via USB or network to a PC or server, as well as
directly to a USB memory device. The following filing options are available for Scan:
USB: Using this option, you can scan an image to a USB Memory Device inserted into the USB
Memory Device port.
Local PC: This option can be used if the machine is connected to a PC via a USB cable. For
Windows scanning, the Easy Printer Manager must be installed on your PC prior to use. For
Macintosh scanning, the Scan and Fax Manager must be installed.
Network PC: Using this option the scanned data will be stored to a networked PC. For Windows,
the Easy Printer Manager must be installed on your PC prior to use. For Macintosh scanning, the
Scan and Fax Manager must be installed.
SMB: Using this option, you can scan an image and upload it to a shared folder on an SMB server.
FTP: Using this option, you can scan an image and upload it to an FTP server.
WSD: Using this option you can scan to applications or computers that support Microsoft's Web
Services for Devices.
Note: Some options may be unavailable depending on your machine configuration.
For instructions on setting up and configuring the Scan function, refer to the System Administrator
Guide.
Scanning Methods
Your machine offers the following ways to scan an image using a local connection:
TWAIN: TWAIN drivers handle the communication between computer software and the scanning
device. This feature can be used via a local connection or a network connection.
Refer to Scan Using TWAIN on page 56.
WIA (Windows Image Acquisition): To use this feature your computer must be connected to the
machine via a USB cable.
Refer to Scan Using WIA Driver on page 57.
Scan Procedure
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Scan Procedure
Using Scan, an electronic file can be created from a hard copy original. The electronic file can be
scanned in color or black and white depending on the Color option selected. The file can then be sent
to a specified destination.
This section describes the basic procedure for scanning:
Loading Documents on page 47
Select the Scan Destination on page 48
Select the Features on page 50
Start the Job on page 51
Check the Job Status on page 51
Stop the Job on page 52
If an authentication feature is enabled, you may need an account before using the machine. To get an
account, or for more information, contact the System Administrator.
Note: Some options may be unavailable depending on your machine configuration and the Scan
features and destination selected.
Loading Documents
Documents can be loaded either into the automatic document feeder or onto the document glass.
Automatic Document Feeder
The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.
1. Load documents to be scanned face up in the input tray
of the automatic document feeder with the top of the
document to the left of the tray.
2. Move the document guide to just touch both sides of the
document.
Scan Procedure
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Document Glass
The document glass can be used for oversized, torn or damaged originals and for books and
magazines.
1. Open the automatic document feeder and place single
documents face down on the document glass aligned
with the rear left corner.
2. The default document size is 8.5 x 11” or A4. For other
sized documents, change the Original Size option. Refer
to Scan Options on page 53 for further information.
Note: Documents are only scanned once even when
several copies are selected.
Select the Scan Destination
Note: Some options may be unavailable depending on your machine configuration.
Scan to USB
1. Load the documents to be scanned either face down on the document glass or face up into the
automatic document feeder.
2. Insert a USB Memory Device into the USB memory port on your machine. The USB menu
automatically displays.
Note: When in Power Save mode, the machine will not recognize when a USB Memory Device is
inserted into the USB port. Press any button to restore the machine to a normal state and reinsert
the USB Memory Device into the port.
3. Press the up/down arrows to highlight Scan to USB and press OK.
Scan to Local PC
To u s e Scan to Local PC, the machine must be connected to your PC or workstation via a USB cable. The
scan driver must be installed on your PC prior to use. For instructions, refer to the System Administrator
Guide.
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight Local PC.
3. Press OK. If you see the Not Available message, check the port connection and/or setup.
4. Press the up/down arrows until the scan destination you want highlights and press OK.
Scan Procedure
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Scan to Network PC from Control Panel
Make sure that your machine is connected to a network. Make sure the machine has been configured
using the Xerox Scan Assistant utility and the scan driver has been installed. For instructions, refer to
the System Administrator guide.
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight Network PC.
3. Press OK. If you see the Not Available message, check the connection and/or setup.
4. Press the up/down arrows to highlight the Login ID you want and press OK.
5. If necessary, enter the password using the keypad and press OK.
6. Press the up/down arrows to highlight the Scan Destination you want and press OK.
7. Press the up/down arrows to highlight the Resolution you want and press OK.
8. Press the up/down arrows to highlight the Color option you want and press OK.
9. Press the up/down arrows to highlight the File Format you want and press OK.
Note: You can also use the Xerox Scan Assistant to scan documents directly from your PC. Refer to
Scan Assistant on page 55.
Scan to SMB
Make sure that your machine is connected to a network. Make sure the machine has been configured
using CentreWare Internet Services. Refer to the System Administrator guide for instructions.
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight SMB and press OK.
3. If required, press the 2 Sided button and Menu button to select the Scan settings. Refer to Select
the Features on page 50.
4. Press OK.
5. If Authentication is enabled, enter your Login ID and, if required, your password.
6. Press the up/down arrows until the server you want highlights and press OK.
7. Press the up/down arrows to highlight the File Format you want and press OK.
Scan to FTP
Make sure that your machine is connected to a network. Make sure the machine has been configured
using CentreWare Internet Services. Refer to the System Administrator guide for instructions.
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight FTP and press OK.
3. If required press the 2 Sided button and Menu button to select the Scan settings. Refer to Select
the Features on page 50.
4. Press OK.
5. If Authentication is enabled, enter your Login ID and, if required, your password.
6. Press the up/down arrows until the server you want highlights and press OK.
7. Press the up/down arrows to highlight the File Format you want and press OK.
Scan Procedure
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Scan to WSD
Using this option you can scan to applications or computers that support Microsoft's Web Services for
Devices.
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight WSD and press OK.
3. If required press the 2 Sided button and Menu button to select the Scan settings. Refer to Select
the Features on page 50.
4. Press OK.
5. Press the up/down arrows until the destination you want highlights and press OK.
6. Press the up/down arrows to highlight the File Format you want and press OK.
Scan to Local Drive
Using this option you can scan documents to the machine’s hard drive, and print scanned documents
from the machine hard drive. Folders within the Local Drive are created within CentreWare Internet
Services by the System Administrator. Refer to the System Administrator Guide for more information.
To scan a document to the Local Drive:
1. Press Scan on the control panel.
2. Press the up/down arrows to highlight Scan to Local Drive and press OK. The Search ID screen
will appear.
3. Select your required folder on the Local Drive. The Default Public folder appears and any other
folders that were created within the Internet Services Jobs > Local Drive page.
4. Select the features from the Scan to Local Drive menu.
Select the Features
Various features can be selected for your Scan job when the machine is in Ready mode.
Note: Some of the following options may be unavailable depending on your machine
configuration and the scan method selected.
Once you have made a selection, press Back to return to the Ready screen.
1. Press the 2 Sided button on the control panel. The following 2 Sided options are available:
1 1 Sided: Use this option for 1 sided originals.
2 1 Sided: Use this option for 2 sided originals.
2 1 Sided, Rotated: Use this option for 2 sided originals which have the second side
rotated. This option will rotate the second side image 180 degrees.
Select the 2 Sided option required using the up/down arrows and press OK.
Scan Procedure
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2. The following features are available through the Menu button for Scan to USB, Scan to FTP and
Scan to SMB.
Press the up/down arrows until the feature you want highlights and press OK. Select the setting
required and press OK.
For information about each of the options refer to Scan Options on page 53.
Start the Job
1. Press the Start button.
2. If using the document glass to scan 2 sided originals, the machine displays a message when ready
to scan side 2. Continue scanning until all sides have been scanned.
3. Your machine begins scanning the original, and then asks if you want to scan another page.
4. To scan another page, press the left/right arrows to highlight Yes and press OK. Load an original
and press Start. Otherwise, press the left/right arrows to highlight No and press OK.
The images are scanned and sent to the destination selected.
Check the Job Status
1. Press the Job Status button on the control panel
to display job status information.
2. A list of Active Jobs or Saved Jobs is displayed.
Select your job using the up/down arrows and
press OK.
3. The following Job Options are available:
For active jobs:
Release
•Cancel
For saved jobs:
•Print
Delete
Original Size Use to set the size of the image being scanned.
Original Type Used to improve the image quality by selecting the document type for
the originals.
Resolution Sets the image resolution. A higher resolution increases the file size.
Output Color Sets the color mode of the scanned image.
File Format Sets the file format of the saved image.
Lighten/Darken Provides manual control to adjust the lightness or darkness of the
scanned images.
Contrast Use to increase or decrease the contrast between black and white
images.
Scan Procedure
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Stop the Job
Follow the steps below to cancel an active Scan job.
1. Press the Stop button on the control panel.
Follow the steps below to cancel a queued Scan job.
1. Press the Job Status button on the control panel to display the active jobs.
2. Use the up/down arrows to select the job required, press OK.
3. Select Delete and OK.
4. Select Yes to delete the job or No to return to previous screen.
Scan Options
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Scan Options
Your machine provides the following options to customize your Scan jobs. Use the Menu button to
access the options. For information about changing the default Scan settings, refer to Scan Defaults on
page 161.
Note: Some of the following options may be unavailable depending on your machine
configuration and the scan method selected.
Feature Description Options
Original Size Allows you to specify the
size of the image to be
scanned.
•A4
•A5
•B5
•Letter
•Legal
•Executive
•Folio
•Oficio
Original Type The Original Type setting is
used to improve the image
quality by selecting the
document type for the
originals.
Text: Use for originals containing mostly text.
Text and Photo: Use for originals with mixed text and
photographs.
Photo: Use when the originals are photographs.
Resolution Resolution affects the
appearance of the
scanned image. A higher
resolution produces a
better quality image. A
lower resolution reduces
communication time when
sending the file over the
network.
300 dpi: Recommended for high quality text
documents that are to pass through OCR applications.
Also recommended for high quality line art or medium
quality photos and graphics. This is the default
resolution and the best choice in most cases.
200 dpi: Recommended for average quality text
documents and line art. Does not produce the best
image quality for photos and graphics.
100 dpi: Recommended for lower quality text
documents or if a smaller file size is required.
Output Color Select Output Color to
produce black and white,
grayscale or color output.
Color: Use to select color output from your original.
Grayscale: Use if output is to be in shades of gray.
Black and White: Use to select black and white
output regardless of the color of your original.
Scan Options
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File Format File Format determines the
type of file created and
can be temporarily
changed for the current
job. Select the file format
you wish to use for your
scanned image.
PDF (Portable Document Format): Allows recipients
with the right software to view, print or edit the
electronic file, no matter what their computer
platform.
Single-TIFF (Tagged Image File Format): Produces a
graphic file that can be opened by a variety of graphic
software packages across a variety of computer
platforms. A separate file is produced for each image
scanned.
Multi Page TIFF: Produces a single TIFF file
containing several pages of scanned images. More
specialized software is required to open this type of
file format.
JPEG (Joint Photographic Experts Group): Produces
a compressed graphic file that can be opened by a
variety of graphic software packages across a variety
of computer platforms. A separate file is produced for
each image scanned.
BMP: A simple bitmapped graphics format. (Scan to
USB option only.)
Lighten/Darken Adjusts the lightness or
darkness of the output.
Lighten +1 to +5: Lightens the image in increments to
the lightest setting of Lighten +5; works well with dark
print.
Normal: Works well with standard typed or printed
originals.
Darken +1 to +5: Darkens the original in increments
to the darkest setting of Darken +5; works well with
light print.
Contrast Increases or decreases the
contrast between light and
dark areas of the image.
Less +1 to +5: Decreases the contrast in increments to
the lowest contrast setting of Less +5.
Normal: No contrast adjustment is made.
More +1 to +5: Increases the contrast in increments
up to the highest contrast setting of More +5.
Feature Description Options
Scan Assistant
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Scan Assistant
The Scan Assistant is a Xerox utility that is automatically installed with the your Xerox Printer Driver. It
provides an interface to select a scanner and to adjust Scan settings and start the scanning process
directly from your computer. Using the preview window allows you to view the scan and make
adjustments as necessary using the easy access buttons on the left of the preview window. Preferred
settings can be preserved as ‘favorites’ and added to a pre-defined list.
For information about using the Scan Assistant, refer to the Xerox WorkCentre
3315DN/3325DN/3325DNI Utilities Guide available on Xerox.com.
55

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