User Guide 205
Scan
Workflow Scanning
Explaining What Workflow Scanning Does and How It Works
The standard Workflow Scanning option enables the electronic images to be stored and retrieved
from a server or workstation on the network. Two further options are available:
• Scan to Mailbox will store the image on the device hard disk and the user can retrieve the file
using Internet Services.
• Scan to Home allows the user to send the files to a location on the network specified as their
Home destination.
Workflow Scanning is set up by a System Administrator using Internet Services. Users can use
Internet Services to create templates and folders once the relevant scanning function has been set
up and enabled.
Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can
retrieve your stored documents at the device using the Print From feature, or at your computer
using Internet Services. Scan to Mailbox provides you with a scanning method that is very easy to
set up and use.
You can store your documents in the Default Public Folder or create a private folder. If you create a
private folder, you must enter a name and password to access the folder. All users can create private
folders. Your System Administrator can choose to set up the Scan to Mailbox option so that you
have to enter a password to access a folder.
The Default Public Folder and any private folders which have been set up are displayed on the
device in the Workflow Scanning templates list, and in the Print From feature.
To store images in a folder, select the template required and scan your images.
Repositories
Repositories are directories or filing locations setup on a server, where your scanned files are saved
to and held.
The Repositories are set up using Internet Services. Before you can use Workflow Scanning, your
System Administrator must set up the repositories available to your device.
Selecting a template identifies the repository / location your scanned job is filed to.
Repositories are validated by Internet Services when defined by the System Administrator as a
scanning destination. Up to 5 Repositories (1 default and 4 additional) can be defined. After the
Repositories are setup, they are available to you as choices when modifying templates.
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