Bedienungsanleitung Oki ES4161 (Seite 30 von 182) (Englisch)

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Faxing From a Computer

-30-

Grouping Entries

By grouping the registered destinations, you can

send faxes to multiple destinations at the same

time.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI

MB491 (FAX)].

3 On the [Setup] tab, click [Phone book].

4 From the [FAX number] menu, select

[New (Group)].

5 On the [New (Group)] dialog box, enter

[Group name].

6 Enter comments in [Comments] if

necessary.

7 Select an entry to register in a group and

then click [Add->].

8 If necessary, register a fax number

directly.

a) Click [New (FAX number)].

b) Perform steps 5 to 8 in "Adding a Fax

Number to the Phone Book" P. 29.

c) Select an entry and then click [Add->].

9 Click [OK] to save.

On the left column of the [Phone book] dialog box,

a new group is added. When you select a group,

the fax numbers registered in the group are

shown on the right column of the dialog box.

10 Select [Save] from the [FAX Number]

menu.

11 Click [OK] on the confirmation window.

12 Select [Exit] from the [FAX Number]

menu.

Sending a Fax to a Group

By using a group, you can specify multiple

destinations in one operation.

1 Open the file you want to fax.

2 From the [File] menu, select [Print].

3 From [Select Printer], select [OKI

MB491 (FAX)] and then click [Print].

4 On the [Select Recipients] dialog box,

select the [Phone book] tab.

5 Select a group from the right column and

then click [Add<-].

6 Click [OK] to start transmission.

Attaching a Cover Sheet

1 Open the file you want to fax.

2 From the [File] menu, select [Print].

3 From [Select Printer], select [OKI

MB491 (FAX)].

4 Click [Preferences].

5 Select the [Cover Sheet] tab.

6 Select the [Print all recipients'

information on each cover sheet] or

[Print only one recipient's

information on each cover sheet].

7 From the format list, select the desired

format.

- You can view an enlarged image of each format

by clicking [Zoom].

- Selecting the [Add the recipient's FAX

number] check box prints the recipient fax

number on the cover sheet.

- Selecting the [Add the recipient's comments]

check box prints comments registered in the

phone book on the cover sheet.

- You can add a custom cover sheet design by

clicking [Custom cover sheet].

8 If necessary, enter the sender name, fax

number, and comment on the [Sender]

tab to be printed on the cover sheet.

9 Click [OK].

10 Perform steps 3 to 9 in "Sending a Fax

From a Computer" P. 29.

Note

 When selecting [Print all recipients' information on

each cover sheet] and transmitting to multiple

destinations (broadcasting), all destinations' names,

destinations' fax numbers (only when they are set), and

comments in the phone book (only when they are set) are

described on the same cover sheet and transmitted to all

destinations. Caution is required when broadcasting to

multiple outside destinations.

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