Bedienungsanleitung Oki ES4161 (Seite 31 von 182) (Englisch)

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Faxing From a Computer

-31-

Faxing

Canceling a Fax Job From a

Computer

You can cancel a job while the data is being

transmitted to the machine.

1 Double-click the printer icon in the

toolbar.

2 Select the job to cancel in the print

queue.

3 From the [Document] menu, select

[Cancel].

Reference

 Once the data is stored in the machine, you cannot cancel

the job from your computer. For details on how to cancel a

fax job stored in the machine memory, refer to the User's

Manual Basic.

Exporting and Importing

Phone Book Data

The export and import functions allow you to

manage the fax numbers in a phone book

created on another computer. The following

procedure explains how to export the phone

book data from your computer and to import it to

another computer.

Note

 You cannot export groups. However, each entry in a group

is exported.

 Entries that are already registered are not imported.

1 Click [Start] and select [Devices and

Printers].

2 Right-click the OKI MB491 icon and

select [Printing preferences]>[OKI

MB491 (FAX)].

3 On the [Setup] tab, click [Phone book].

4 From the [Tools] menu, select [Export].

5 On the [Export to file] dialog box,

specify where to save the file.

6 Enter a name for the file in [File name]

and then click [Save].

The data of the phone book is exported as a CSV

file in which entries are put in display order, being

separated with a comma. The name comes first,

followed by the fax number and comment.

7 Close the phone book.

8 Copy the created file to another

computer.

9 Repeat steps 1 to 3 on the computer to

launch the phone book.

10 From the [Tools] menu, select [Import].

11 On the [Import Phone Book] dialog

box, specify the file you have copied.

12 Click [Next].

13 Select [Save] from the [FAX Number]

menu.

14 Click [OK] on the confirmation window.

15 Select [Exit] from the [FAX Number]

menu.

Associating New Definition With

Phone Book Format

If you want to import a CSV file with the format

different from that of the phone book, select a

CSV definition file and associate the definition

with that of the phone book.

1 Repeat steps 1 to 3 in "Exporting and

Importing Phone Book Data" on the

computer to launch the phone book.

2 From the [Tools] menu, select [Import].

3 On the [Import Phone Book] dialog

box, specify the CSV file to import in

[Choose a CSV File].

4 Select the [Setup relationship

between the fields imported and

phone book.] check box and specify a

CSV definition file if necessary.

Select [Comma (,)] from [Field Delimiter].

Memo

 The operation can be continued if a definition file is not

specified. If the definition file is not specified, select

whether to save a new definition file on the dialog box

displayed in step 6.

5 Click [Next].

6 Associate the definition you are

importing with that of the phone book

and then click [OK].

Select [Save] from the [FAX Number]

menu.

8 Click [OK] on the confirmation window.

9 Select [Exit] from the [FAX Number]

menu.

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