Bedienungsanleitung Philips CRYSTAL650 (Seite 31 von 80) (Englisch)

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6. Telephone Book 31

6. Telephone Book

6. Telephone

Book m

You can create individual entries (with name and the

associated number or e-mail address*) and groups (con-

sisting of multiple entries) in the telephone book. e

memory will hold up to 50 entries (Crystal 650) or 200

entries (Crystal 660).

f you have installed the included software package and

connected your machine to a PC, you can transfer the

telephone book to the PC and edit it there (see section

PC Functions / Using C S IH / Tele-

phone Book).

Creating Entries

1 Press MENU/OK and 11.

2 Use the keypad to enter a name (max. 20 charac-

ters). (For information on entering characters on

your machine, see chapter Installation / Enter-

ing Telephone Number and Name.) Conﬁrm with

OK.

3 Use the number keypad to enter a telephone

number (e.g. ﬁxed network or mobile number with

max. 30 numbers) or use numbers from the redial

list by pressing ³ and selecting the desired

number with /. Conﬁrm with OK.

If you register a long distance number, you may

need to insert a dialling pause. e position and

length of the pause depend on your speciﬁc tele-

phone system. Press PAUSE/R to enter a dialling

pause (/).

4 Crystal 660: You can also enter an e-mail address of

up to 30 digits and characters. Press OK.

Please note that e-mail addresses cannot con-

tain any spaces!

e entry is saved. Your multifunction machine auto-

matically sorts the contacts in the telephone book al-

phabetically (= telephone book index).

You can select a speed for fax transmissions

(see section PC Functions / Using C-

 S IH / Fax)

Creating Groups

You can collect multiple entries of the telephone book

into groups, for instance to send a message to multiple

persons. Your multifunction machine can save up to ten

groups.

1 Press MENU/OK and 12.

2 Enter a group name (max. 20 characters). (For in-

formation on entering characters on your machine,

see chapter Installation / Entering Telephone

Number and Name.) Conﬁrm with OK.

3 Load the a telephone book entry by entering the

initial letters on the keypad or selecting the desired

entry with /. Press OK to add the entry to the

group. Repeat the process until all members of the

group have been added. e selected entries are

marked with an arrow “>”. End the selection with

the Y button (or the m button).

If you would like to delete an entry, load it with /

and press OK again; the entry is removed from the

selection.

Entries you have added to a group are marked

in the telephone book with (L). You do not

need to include the (L) in the alphabetic quick

search.

Editing Entries

and Groups

1 Press MENU/OK and 13.

2 Load a telephone book entry by entering the initial

letters on the keypad or selecting the desired entry

with /. Press OK.

3 Correct the entry and form each step with OK.

Use / to move the cursor within the entry; you

can delete characters with C.

Deleting Entries

and Groups

1 Press MENU/OK and 14.

2 Load a telephone book entry by entering the initial

letters on the keypad or selecting the desired entry

with /. Press OK.

3 Conﬁrm the deletion of the entry or group with

OK.

Please note that this not only deletes entries

from the telephone book, but also any links

to a group or a speed dialling button*.

Searching for Entries

Use the option for alphabetic quick search. Press the m

button (while in the starting mode) and enter the ﬁrst

letter of the entry or group using the keypad. For a large

telephone book, you can reduce the number of hits by

entering additional letters.

* e-mail— It is possible that individual functions are not yet activated for your machine firmware.

Update the firmware of your machine (see section PC Functions / Using COMPANION SUITE IH / Firmware Update).

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